Administrative Assistant-Halifax

  • Thales Canada Inc.
  • Ottawa, ON, Canada
  • Jul 03, 2018
Engineering Management / Project Management Security Supply Chain

Job Description

Established in 1972, Thales Canada is a leading electronic solutions provider for the Transportation, Defence & Security, and Aerospace sectors. Thales Canada employs staff across main sites located in Montreal, Quebec City, Ottawa, Toronto and Vancouver.

Thales is known for its People1st philosophy and provides a competitive salary and benefits package. Join a dynamic and fast paced organization which is growing as a result of exciting new domestic and international projects.

Currently, we are ramping up our efforts for our AJISS program, Canada’s largest in-service support program working in partnership with the Canadian Armed Forces, specifically the Royal Canadian Navy.

The AOPS (Arctic Offshore Patrol Ship) JSS (Joint Support Ship) In Service Support program will allow Thales to leverage its Canadian expertise in project management, systems engineering and integrated logistics support to lead the development of a new Canadian supply chain that will offer comprehensive in-service support for all systems and equipment of these fleets over their operational lifetime, ensuring they are mission-ready, on time, every time, from coast to coast to coast.

To support our development, we are seeking an Administrative Assistant to join our team in Halifax, Nova Scotia. The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Business Line Director(s) and Program Manager(s) in day to day running of programs.

Main Responsibilities

  • Manage all aspects of incoming and outgoing physical and electronic correspondence;
  • Type and format correspondence, reports and contract deliverables;
  • Coordinate and track project deliverables and outstanding actions;
  • Manage correspondence, subcontract deliverables and information from vendors;
  • Assist in the preparation of quotes and proposals;
  • Maintain all aspects of electronic filing systems including logging, retention and disposal;
  • Attend meetings, prepare minutes, and track action items;
  • Prepare for all aspects of in-house meetings;
  • Purchase office supplies and engage with Facilities on any issues that arise within the office;
  • Co-ordinate travel arrangements for team members; and
  • Provide reception coverage.

Essential Skills and Qualifications

  • Post-Secondary degree/diploma preferred;
  • 5-7 years’ experience in office administration required;
  • Strong organizational skills and ability to balance multiple priorities;
  • Proficient in the use of MS Word, Excel, and PowerPoint.

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR.

Thales is committed to employment equity and diversity in the workplace and welcomes applicants from the four designated groups (women, persons with disabilities, visible minorities, and aboriginals) to apply for employment. At Thales, we provide accessibility to people with disabilities. Should you require accommodations, please consult with your recruitment office and they will work with you to make any adjustments that best suit your individual needs.

Thales thanks all applicants for their interest, however, only those selected for an interview will be contacted.

At Thales we provide CAREERS and not only jobs. With Thales employing 68,000 employees in 50 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!