Executive Assistant

  • GoFor
  • Ottawa, ON, Canada
  • Feb 06, 2018
Full time Support

Job Description

We are looking for a responsible Executive Assistant to perform clerical tasks in an organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.

You’ll be doing things like:

  • Be the point of contact between the executives and company employees/clients and manage information flow
  • Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
  • Oversee the performance of other clerical and administrative staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Devise and maintain office filing system

Who you are…

  • Proven working experience as a executive assistant or senior executive assistant
  • Excellent MS Office knowledge and English proficiency
  • Outstanding organizational and time management skills
  • Aware of the latest office gadgets and applications
  • Acquainted with office management systems and procedures
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Post-secondary education
  • PA diploma or certification would be considered a plus